Access From Any Device
Customize Your Settings
Manage Catering Business Effectively
Save Time and Money

Catering Software

Running a catering business comes with a lot of moving parts, managing inquiries, tracking leads, handling contracts, sending invoices, processing payments, and gathering customer feedback. Pxier Catering Management Software takes the stress out of the process, giving you everything you need in one easy-to-use platform.

Whether you offer pickup, delivery, full-service catering, or custom events, Pxier keeps your operations running smoothly. No complicated setups, no extra hardware—just log in from any internet-connected device and get to work.

Designed to simplify your day-to-day tasks, Pxier helps you stay organized, save time, and make smarter business decisions with real-time data at your fingertips. Ready to take the hassle out of catering management? Try Pxier today!

Low Monthly Price

Powerful catering management without breaking the bank

No Setup Charges

Get started instantly, no hidden costs

Free Help & Support

Expert assistance whenever you need it

Free 30 days Try

Try it risk-free and see the difference

Request Demo
Why Cloud Based?
FAQ
Price

Catering Software Key Features

  • Customer and Contacts
  • Catering
  • In-house & Off-site catering
  • Take out & Delivery
  • Food and Beverages
  • Services and Rentals
  • Offer Catering Packages
  • Catering Invoice
  • Payment Integrations
  • Terminal - Highly competitive rate
  • Custom Contract Templates
  • Traditional Printed Contracts
  • Go green - eSigned contracts and file sharing
  • Function Sheets Or Banquet Event Order
  • Scheduler or Calendar
  • Costing & Task Management
  • Reporting
  • Dashboards
  • User and Access control
  • Online Reservations
  • eSignature contracts
  • Cloud Storage
  • Audit and Change Tracking
  • Portal for Kitchen Staff or Vendors
  • Customer Feedbacks
  • Inventory Management
  • Catering Packing List
  • Google Calendar
  • Appointment Scheduler
  • Notifications
  • Lead Management and CRM
  • Professional Proposal Templates

Customer and Contacts

Gone are the days of juggling phonebooks, ledgers, and Excel sheets. Pxier Catering Software provides a powerful, all-in-one solution to manage customer and contact information from anywhere, anytime. With an intuitive interface, you can easily select existing customers or create new ones directly from a contract. Store multiple contact details, including emails and phone numbers, and categorize customers by type to apply the right tax and gratuity rates automatically. Track customer sources and industries to refine your marketing strategies and maximize ROI. Need to store important files? Simply attach documents to customer profiles and share them via email with just a click. Plus, with CSV import options, transferring existing customer data is seamless. Simplify customer management and scale your catering business with Pxier today!

Catering

Running a catering business comes with a lot of moving parts, but Pxier Catering Software makes it easy. Whether you’re handling in-house events, off-site catering, takeout, or delivery, you can keep everything organized in one place. Save venue details, track event dates and times, and manage guest counts effortlessly. Need to add special notes to contracts or invoices? Do it in just a few clicks to keep everyone on the same page. Plus, with a built-in event calendar, you can quickly see your monthly bookings at a glance. Stay organized, save time, and focus on what you do best—creating amazing events.

 

In-house Catering

Host unforgettable catering events at your venue with Pxier Catering Software. Easily manage sit-down dining, customized food and beverage services, room or hall setup, cleanup, staffing, and rental arrangements—all in one place. Keep track of every detail, from menu planning to service coordination, ensuring a smooth experience for your guests. Since food is prepared in your kitchen and managed by your staff, you have full control over quality and efficiency. Simplify in-house catering operations and deliver exceptional service with Pxier!

Off-site catering

Deliver exceptional catering services at any location with Pxier Catering Software. Whether you’re offering full-service catering or a simplified setup, easily manage every detail to meet customer needs. Track event logistics, staffing, and menu planning while ensuring seamless coordination between your team and the venue. Food can be prepared on-site or nearby, giving you the flexibility to adapt to any event. Streamline operations, stay organized, and boost sales with our powerful online catering management software—perfect for both in-house and off-site caterers.

Take out & Delivery

Offer hassle-free catering pickup and delivery services with Pxier Catering Software. Customers can conveniently place pickup orders at your location, while delivery orders ensure food reaches the event venue on time. While these services typically don’t include staffing or setup, our software allows you to track special customer requests seamlessly. Keep orders organized, manage schedules efficiently, and provide a smooth experience for your clients—all from one powerful platform.

 

Food and Beverages

Pxier Catering Software makes menu management effortless, helping you organize food and beverage data with speed and accuracy. Use an existing menu template or create one from scratch with our intuitive interface. The Menu Master lets you set pricing and costs, while our trademark Menu Wizard simplifies menu creation—just cut and paste item details onto a template, saving you valuable time.

With our cloud-based system, you can add special notes to catering orders to ensure kitchen staff has all the details they need. Easily include nutritional information and ingredient details for every menu item. Customize tax rates per menu—set standard rates across all items or apply different taxes for alcoholic beverages. You can even create custom menu units tailored to your business.

Pxier also streamlines kitchen operations by generating work orders or allowing staff to access real-time menu details through the Caterers Portal. Whether you’re working with internal or external caterers, our system keeps everyone on the same page, ensuring seamless event execution. Simplify your catering business today with Pxier!

Services and Rentals

Pxier Catering Software makes it easy to manage all your services and rental products in one place. Build a master list of offerings, from staffing and setup services to rental items like tables and décor. When creating a catering contract, simply select items from the list or add new ones on the fly, no need for extra steps.

Easily update quantities, prices, descriptions, and costs with a few clicks. Set services as taxable or non-taxable based on your business policy, or customize tax settings for individual contracts. To ensure clarity, add unlimited special comments for services and rentals, keeping your team and clients on the same page. Designed for simplicity and efficiency, Pxier helps you streamline operations while avoiding misunderstandings.

Offer Catering Packages

Catering packages are a powerful way to attract customers and increase profits. With Pxier Catering Software, you can easily create customizable packages that bundle food, beverages, services, and rentals at special pricing. Choose to charge per event or per person, giving you flexibility based on your business model. Pre-defined packages can be added to events with a single click, saving time and ensuring a seamless booking process. Offer personalized, creative options that make planning easier for your clients while maximizing your revenue!

Catering Invoice

Say goodbye to manual invoicing with Pxier Catering Software. Generate professional, branded invoices with your company logo and essential details, no more Word or Excel templates. Pxier auto-generates invoices based on event details, ensuring accuracy and saving you time. Need a detailed breakdown? The system also creates long-form invoices with all necessary information.

Designed for the fast-paced catering industry, Pxier offers flexible tax and gratuity settings. Apply flat tax rates or customize them based on customer type—for example, set different rates for nonprofits. You can also selectively tax venue rentals, food and beverages, or additional services as needed.

Easily record payments, refunds, discounts, and special charges in one place. Send invoices directly via email and let clients pay online with an integrated payment solution. Simplify your invoicing process, get paid faster, and keep your business running smoothly with Pxier!

Payment Integrations

Pxier Catering Software makes payment tracking simple and flexible. Log payments manually, process them through a terminal, or use the online payment integration for seamless transactions. If you have an existing POS system that isn’t integrated with Pxier, you can still enter payments manually, ensuring accurate record-keeping. Payments are registered instantly, and balances are updated in real time. Configure accepted payment methods with ease, including credit cards, debit cards, bank transfers, checks, cash, and more. Keep transactions smooth and organized with Pxier’s efficient payment management system.

Secure & Affordable Payment Processing for Caterers

Pxier has partnered with top-tier payment processors like Vantiv – Mercury Payment, the second-largest in the U.S., to offer competitive rates and secure transactions. Our integrated payment solution eliminates the need for manual data entry, reducing errors and saving valuable time. With the card-present option, payments are processed instantly and accurately, ensuring a smooth experience for both you and your clients. Simplify transactions and cut costs with Pxier’s trusted payment integration.

Custom Contract Templates

Pxier Catering Software allows you to generate, print, and email contracts for any catering event with ease. Build professional, consistent contracts using pre-made templates or create a custom contract template tailored to your specific needs. Adding your company logo, contract terms, and conditions is quick and simple, ensuring every contract reflects your brand and business requirements. Streamline your contract process and improve efficiency with Pxier Catering Software.

Customize Contracts

Pxier Catering Software provides a comprehensive view to monitor and manage contracts and payment statuses in real time. Contracts can be fully customized, allowing you to include or exclude multiple sections such as your logo, business information, customer details, catering event specifics, food & beverage options, services, rentals, payment terms, and signatures. The system also offers the flexibility to add up to five pre-configured terms and conditions, making it easy to tailor contracts based on the event type and customer needs. Streamline your contract management and improve business efficiency with Pxier.

Traditional Printed Contracts

Pxier Catering Software allows you to take detailed notes on any catering event contract or slips for internal use. With both standard and advanced features, the system helps you efficiently manage your catering business. Easily customize contract labels to suit your needs, and use the optional cloud storage feature to upload, organize, and manage event-related files.

For enhanced control, the Advanced Audit feature tracks every change made to a contract. The system logs changes, including old and new values, the user who made the change, and the exact time. If a customer requests a repeat order, simply duplicate a previous contract with a few clicks, saving time and effort. Keep your catering operations running smoothly with Pxier’s intuitive features.

 

Switch to Paperless with eSigned Contracts and Fast File Sharing

With Pxier Catering Software, you can save paper by sending all documents—contracts, invoices, function sheets, and event orders—digitally to your customers. While a print option is available, digital delivery is efficient and eco-friendly. Customize your email content by editing the provided templates to suit your business needs. Your customer will receive an email with a link to view the document, making it easy and convenient for them to access.

Pxier’s cloud storage and extended audit features also allow you to send uploaded files or audit reports directly to your customer’s email or other addresses. Simplify your document management, reduce waste, and enhance customer experience with Pxier’s seamless digital document sharing.

Function Sheets or Banquet Event Order

Generate function sheets or banquet event orders quickly and efficiently with Pxier Catering Software. This document serves as the foundation for event planning, outlining all key details, such as when things will happen and who will be required. It’s typically shared with customers for approval.

Using existing contracts, catering events, menus, services, and rentals, Pxier automatically generates a well-organized plan. Customize the document with additional sections like general information, vendor details, hall or venue arrangements, menu and bar instructions, special instructions, and event planner or coordinator details. You can also choose which sections to include or exclude, and print each section in half-width or full-width as needed.

Need just the menu? Print it separately, without the rest of the document. Streamline event planning and impress your clients with Pxier’s function sheet and event order features.

Scheduler or Calendar

The event scheduler or calendar in Pxier Catering Software is an essential tool for managing all your catering orders. It provides a clear, monthly snapshot of your events, with each order color-coded by booking status for quick, visual reference. Authorized users can manage every aspect of an order directly from the calendar, including creating new orders or editing existing ones.

With just a few clicks, you can email contracts or invoices, update venue and event details, adjust food & beverage packages, and add or modify service rentals. You can also log payment details, refunds, discounts, and additional charges seamlessly. Need to print a function sheet or event order? It’s easy to do right from the calendar view.

Efficiently search for orders using the search function or by clicking on the calendar month and date to view bookings. Pxier also allows you to book multiple catering orders for the same day or manage multiple orders under one contract. Simplify your event management and enhance your customer experience with Pxier’s powerful event scheduler.

Costing

Pxier Catering Software makes it easy to record and track costs for each catering event. Capture cost details for venue services, catering menus, services, and product rentals. All cost data is compiled and can be accessed quickly through the costing report, allowing you to track expenses and improve budgeting. Streamline your cost management and gain valuable insights into your catering operations with Pxier’s comprehensive costing features.

Task Management

Pxier Catering Software allows you to create and assign tasks to efficiently organize and execute catering events. Break down each event into manageable tasks and assign them to staff members with specific deadlines. Task reports provide real-time insights into event progress, helping management stay on track and ensure timely completion. Keep your team coordinated and events running smoothly with Pxier’s task management feature.

Reporting

Pxier Catering Software offers powerful result comparison reports, allowing you to compare key business data across different months or quarters to track your progress. Our commitment to quality means we continuously work with customers to improve efficiency.

Access a variety of daily reports and sales reports, providing crucial insights into your business performance. Authorized users can view reports anytime, anywhere, enabling quick, data-driven decisions. Commonly used reports include event listings for upcoming events, payment received reports, accounts receivable, and customer listings.

Sales reports provide detailed data on sales performance, including top-selling products and services, as well as sales revenue forecasts. Additionally, we offer the option to create custom reports tailored to your unique business needs. Keep your business on track and make informed decisions with Pxier’s advanced reporting capabilities.

Dashboards

Pxier Catering Software’s dashboard provides a comprehensive snapshot of your business performance, offering top management a bird’s-eye view of operations. A quick glance at the dashboard reveals key information, such as upcoming catering events, and the number of confirmed, proposed, and canceled events.

The dashboard also highlights essential trends, allowing managers to quickly assess whether everything is running smoothly or if further investigation is needed. Stay on top of your business with real-time insights and make timely decisions with Pxier’s intuitive dashboard.

User and Access Control

Pxier Catering Software offers advanced user access control to manage and restrict the type of information each user can access. You can configure user access levels based on roles and responsibilities within the organization. Depending on your business needs, create and manage access groups (such as kitchen, sales, accounting, and management) and assign users to these groups.

Each user will inherit the access privileges assigned to their group, ensuring that sensitive information is kept secure. You can also create read-only users who can view, but not edit, customer and contract/event data. This feature helps maintain data integrity and allows staff to access only the information they need. With Pxier, you have full control over who sees what, enhancing security and operational efficiency.

Online Reservations

Expand your reach and attract potential customers with online reservations directly from your website or blog. Pxier’s built-in online reservation wizard makes it easy for customers to book your catering services. The user-friendly process guides them through selecting the event date, food & beverage options, services & rentals, and any special instructions they may have.

Once selections are made, customers can provide contact and billing information. They also have the option to make an online payment or submit the request as a proposal. The system is configured to either accept a minimum payment or treat the request as a proposal.

Email notifications are sent to the relevant users, allowing authorized personnel to review and either accept or reject the online order. With Pxier, you can streamline your booking process, improve customer experience, and manage orders more efficiently.

eSignature Contracts

Pxier’s e-signature module streamlines the process of getting contracts signed by customers, eliminating the need for printing, faxing, or scanning. With this solution, customers can instantly sign and return contracts electronically, saving time and effort for both parties.

The system makes it easy to email contracts to customers, allowing them to review the terms and conditions online. They can then digitally sign the document with their initials and e-signatures. Every step of the process is tracked within the catering event program, ensuring transparency and accountability.

All signed contracts are securely stored on Amazon cloud and can be accessed, viewed, and printed from any internet-enabled device with the appropriate permissions. Simplify your contract management and enhance customer experience with Pxier’s e-signature solution.

Cloud Storage

Pxier Catering Software offers cloud storage powered by Amazon Cloud, giving you secure, universal access to uploaded documents from any device, anywhere. No more misplaced documents—this flexible access allows you to work and review files wherever and whenever you need. Say goodbye to the hassle of emailing documents back and forth.

With Pxier, you can easily attach relevant documents to customer records, contracts, leads, menus, and other entities, ensuring that all necessary files are well-organized and easily accessible. Finding documents is simple with the ability to search by customer name, phone number, email, contract reference number, and more.

Quickly share documents with clients or colleagues via email, using predefined email templates for convenience and consistency. Pxier’s cloud storage simplifies document management, improving efficiency and collaboration.

Audit and Change Tracking

Your business data is critical, and Pxier’s audit feature helps ensure its accuracy and integrity. While a small team can limit mistakes, larger teams often introduce errors when multiple users modify information. Pxier’s audit trail keeps track of every change made to important data, providing you with instant reports that show who changed what, and when.

The enhanced auditing option allows you to monitor changes across contracts, events, menus, services, payments, and more. Authorized users can quickly view detailed change reports, which can be filtered by attribute or user. This allows for a clear understanding of what modifications were made and by whom.

The report can be easily printed or shared via email, ensuring that you have a transparent record of all changes, and helping to maintain data integrity across your catering business.

Portal for Kitchen Staff or Vendors

Our integrated portal for the kitchen staff or external caterers allows them to view scheduled events, services, and catering menu details without requiring them to log in to the core system. Improve your service by letting them access food and beverage details for every event they are serving.

Your caterers and kitchen staff would be able to view the details of the events when you grant access to them. You can control what caterers can see and regulate it from the main software portal.

Your staff has the option to view the events served in real-time on their workplace screens. It is a must-have option for an effective and efficient catering service.

Customer Feedbacks

Bring the “voice of the customer” into your business. Use customer feedback to improve your setup, food, and services. Customers who have had a great experience with your service keep coming back and are more likely to refer friends and family to your business.

With Pxier catering software, managing customer feedback is extremely easy. Send a set of predefined feedback questionnaires to the customer with easy-to-fill buttons. Customers can review and submit their feedback from their mobile phone, iPad, PC, or Mac. You can view their overall rating, detailed review, and comments or referrals right from the software.

Inventory Management

Our inventory management solution incorporates catering software, making it easy to keep track of equipment rented out to customers. With this feature, you can also manage stock levels of inventory items for both catering events and internal use. This module allows you to track and control every item in your inventory.

You can organize inventory items by category and manage price, cost, and quantity. Additionally, you can identify whether products are taxable or not. A product can be marked as inactive if it is no longer offered.

Optionally, used inventory items can be made unavailable until they are added back to the inventory. Pxier offers an easy way for authorized personnel to add items back to the inventory after the event.

Catering Packing List

Efficiently plan and execute all your offsite catering events with the Pack List feature. This feature allows you to link dependent inventory items so they are automatically added to the event. For example, in a buffet dinner menu, you may want to include a dish, silverware, glass, bowl, and napkin. The Pack List lets you relate the buffet dinner menu to each of these inventory items in the desired quantity before the menu connects to the event. Easily print out the pack list to ensure you don’t miss any inventory items for the event.

Google Calendar

PPublish upcoming events directly to Google Calendar from the Pxier event management system. This seamless integration allows you to select system users and customers who should be notified about the event, keeping everyone informed and aligned. With just a few clicks, you can ensure that your team and clients are updated in real time, enhancing communication and event coordination. This feature streamlines event planning and makes it easier to manage all your upcoming catering events.

Appointment Scheduler

Get organized with our visual calendar feature, allowing you to easily view and manage appointments. Schedule meetings with customers, event planners, decorators, florists, chefs, and other key participants, and send instant email notifications. You can also schedule the system to send newsletters and updates automatically, ensuring that everyone stays informed. This streamlined tool makes appointment management efficient and helps keep your team and clients on the same page for every event.

QuickBooks Integration

Automatically transfer customer data, transactions, invoices, and payment details to QuickBooks accounting software with ease. Pxier’s seamless integration ensures your business accounts remain synchronized and up to date. Easily configure your account to distinguish between taxable and non-taxable items, streamlining your accounting process and reducing manual entry. This integration helps save time, minimize errors, and ensures accurate financial reporting for your catering business.

Notifications

Set up notifications to remind yourself and other system users of important tasks and deadlines. You can schedule when and whom to notify, ensuring timely reminders. The system can alert users when they log in or send automated email notifications as needed. This feature helps keep everyone on track, ensures nothing is overlooked, and improves communication and efficiency within your team.

Lead Management and CRM

Pxier’s lead management for catering allows you to effortlessly create and manage leads, adding custom attributes tailored to your business needs. You can build and assign tasks to the appropriate personnel, ensuring every lead is followed up with effectively. The system also includes features for scheduling meetings and events with potential customers, making it easier to track interactions. Converting leads into customers is seamless—just one click and your leads are automatically transformed into customer profiles without the need for manual re-entry. Pxier Events ensures smooth data migration, keeping your customer information organized and up to date.

Professional Proposal Templates

Pitching a proposal for a venue or catering event is essential to building your catering business, and making the right first impression is crucial. While creating proposals manually can be time-consuming and tedious, Pxier makes the process effortless and efficient. Our collection of customizable proposal templates caters to various events, products, or services you offer. These templates are highly detailed, allowing you to easily input key information such as venue address, amenities, services, and event-specific pricing. For example, if you’re hosting a buffet dinner, you can outline venue highlights, food and beverage options, service offerings, and rentals like projectors and speakers. With Pxier’s professional proposal feature, you can quickly generate polished proposals that will impress your clients and convert leads into contracts, giving you the competitive edge in your catering business.

Pxier Catering Software Packages

Free essentials or ultimate protection?

Basic
$

39

/Month
First User Price $39
Per Additional User Price $19
Book a Demo
  • Basic Setup
  • Training
  • 24/7 Support
  • Customer Management
  • Event Planning
  • Contract Management
  • Catering Menu
  • Inventory Management
  • Invoice
  • Graphic Scheduler
  • Reports
  • Pack List
  • User Management
  • Extended Payment Integration
  • Automatic Backup
  • Integrated Payment
  • BEO - Banquet Event Order
  • Enhanced Catering Menu
  • Google Calendar
  • Packages
  • Notifications
  • Enhanced Sales Reports
  • Email Marketing
  • Instant Hold
Popular
Standard
$

65

/Month
First User Price $65
Per Additional User Price $29
Book a Demo
  • All Features in Basic Included
  • Caterers Portal
  • Cloud Storage
  • Lead Management
  • Electoric Signature(eSign)
  • Social Media
  • Appointment Scheduler
  • Quickbook Integration
  • Online Reservation
Enterprise

Custom

First User Custom Price
Per Additional User Custom Price
Contact Sales
  • All Features in Standard Included
  • Enhanced Auditing

Walkthrough with specialist

Request a NO obligation and FREE demo of our Catering Software and Online module with our specialist today.

Our customer representatives will guide you through features relevant to your business. They will clarify any questions or concerns you may have regarding our solution for completely FREE!

Request a Walk Through

Try it yourself

Try the software yourself. For valid requests, we will send credentials to try it yourself

Our customer representative is ready to answer any questions or concerns you may have regarding our software solution completely FREE!

Request a Walk Through